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Everything You Need to Ask Your Photobooth Vendor Before Booking!
Are you in the processing of booking your photo booth vendor but don't know what questions to ask? Don't worry we've got you covered. Here are the top 10 questions to ask your photobooth vendor
If you’re planning an event, then you’ve probably already considered the venue, food, music and entertainment. But what about a photobooth?
The benefits of adding a photo booth to your event are numerous. Not only do they provide a fun way for your guests to interact while getting some great shots together, but they also capture the memory of your event in an awesome keepsake that everyone can take home with them.
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1. Are they available for your event date?
This is perhaps the most important question! Before diving into the details, it's crucial to confirm the vendor's availability for your event date. Popular photobooth vendors can get booked quickly, especially during peak seasons, so inquire about their availability as one of the initial questions.
2. What are your packages?
This is a great question to ask your photo booth vendor. While this question may seem obvious it is important because it allows you and your vendor to have a clear understanding of expectations and what is included with the different packages (e.g: attendants, props, prints, backdrop, etc.). Understanding the different packages offered by the photobooth vendor is essential to match your requirements and budget. Ask about the specifics of each package, including the duration of service, number of prints, customizations, and any additional features such as GIFs or video recordings.
Here at MagicBoothCo. we offer Digital Booth, Print Booth or Glam Booth. For more info: Magic Booth Co - Packages
3. How much space is needed?
Although most modern photo booths don’t require that much space you will want to keep in mind that you will need space in your floor plan for the photo booth itself as well as any light sources or tables for props (if needed). Knowing the space requirements of the photobooth setup is crucial for planning the event layout. Ask the vendor about the dimensions of their photobooth and any specific layout requirements, such as proximity to a power source or a solid backdrop.
4. Are you insured?
Most venues require that vendors are insured and can sometimes request to be named on the certificate of insured before allowing them to operate on the premises. If this is the case, make sure your vendor has their paperwork in order so there are no delays once everything has been approved by the venue. To protect yourself and your guests, it's vital to work with a photobooth vendor who carries liability insurance. Inquire about their insurance coverage to ensure that you won't be held responsible for any unforeseen incidents or damages that may occur during the event.
5. What does your typical set up look like?
It is important for you to understand what your typical photo booth setup looks like especially if you want it to match your event decors' color scheme. You may have seen some photos of photo booths on the internet, but these are not always representative of what will be at your event . Understanding the appearance and design of the photobooth setup is crucial, as it should blend seamlessly with your event theme and decor. Ask for visual references, such as photos or videos, to get a clear idea of how the photobooth will look at your venue.
6. Do you require a deposit?
When hiring a photobooth vendor for your wedding or special event, it's common for them to require a deposit. This deposit serves as a commitment from both parties and ensures that the vendor reserves the photobooth for your specific date and time. While it may seem like an additional expense, paying a deposit actually provides several benefits and safeguards for both you and the vendor.
7. What is your refund/reschedule/cancellation policy?
Life is unpredictable, and there may be circumstances that require you to reschedule or cancel your event. Inquire about the vendor's policy regarding refunds, rescheduling, and cancellations to understand the terms and conditions you'll be subject to in such situations.
8. Do you offer prints?
A photo booth is a big investment for your wedding, and so you want to make sure that you find the right vendor. Most vendors will give you digital files, but if you want something tangible that can be displayed in your home or office, then it’s important to ensure that they provide prints as well (e.g - what size/orientation of prints do offer?, how many photos are printed after each capture?, what design options are available?).
9. Are props included?
Props add an element of fun and creativity to photobooth sessions. Ask if the vendor provides props as part of their package or if they can be rented separately. Having a variety of props available can enhance the photobooth experience for your guests
10. Are attendants included?
The real stars of the show! Attendants help keep the photobooth going, they are fun and interactive - helping guest with posing and re-organizing props throughout the night. You'll want to double check with your photo booth vendor if/how many attendants are included.
Choosing the right photobooth vendor is a crucial aspect of planning a successful event. By asking these ten questions, you'll gain valuable insights into their availability, services, policies, and overall experience. Clear communication with your vendor will ensure a
Have an event coming up and looking to book a photobooth? Check out the10 Must Ask Questions for your photobooth vendor. Don't have one yet?Contact us today for a quote